Employee/Volunteer Relations

Research-to-Practice Editor Steven Howlett re-visits a paper by Colin Rochester published in Voluntary Action, the journal of the Institute for Volunteering Research in 1999, about the management implications for volunteer coordination based on the organisational setting in which it takes place. Rochester observed that organisational context will impact upon how volunteering is managed, but this context is not very well addressed in the research literature and, as a result, best practice writing often gives minimal advice about how practice can vary from organisation to organisation.

The paper argues that there have been two implicit assumptions in the literature which may explain why the organisational context of volunteering has received less attention. The first is that what is being measured and described as volunteering is seen to be essentially the same activity regardless of where it happens. Second is the tendency to view volunteering as part of the non-profit sector, where it is seen as primarily unpaid workers contributing to the goals of the organisation; the result of this is a dominance management language emphasising the ‘workplace model’ of management.

Note:  Thanks to the generous permission of the Institute for Volunteering Research, the full text of the original study is provided as a PDF accompanying this review.

Larger all-volunteer organizations frequently have one or more paid staff to support the work of the association's officers, at least at the regional or national level. The relationship between the association's president or chairperson and the top employee is critical to furthering the work to be done. But just as these leaders have grown accustomed to each other's styles, talents, and quirks, everything changes and a newly-elected board takes office.

How do organizations handle the transition period when the baton is being passed from one president to the next? From practical tips to poetic musing, this article tries to help.

Somewhere, in an organization quite like yours, a staff member is in the countdown for the annual fundraiser... With the countdown underway, the lead staff member is juggling a thousand balls: confirming logistics for the entertainment; finalizing attendance figures with the caterer; being available to answer all kinds of last-minute questions…

There is one additional relationship that this staff member is juggling, along with the other 999 balls: the relationship with the event co-leader. This co-leader, a volunteer for the organization, is a person of tremendous dedication and passion for the organization and its mission. What complicates the relationship and adds to the juggling challenge is that this co-leader is also a board member.

The staff event leader is juggling this relationship because this year’s co-leader at times expects her suggestions and opinions on the event to be the final word... It’s hard to predict which it will be on a given day. Will the “co-leader” show up? Or will the “board member” show up? It has certainly made the event planning a lot more complicated than the staff member had expected.

Does any of this strike a familiar chord with events in your organization? If so, you’re hardly alone. Confusion and conflict over authority and roles are common occurrences in organizations that involve volunteers.

Every one of us has experienced at least one if not many times when we approached an organization and were treated in a less than satisfactory way. Perhaps it was the first time we arrived to volunteer and no one really knew what to do with us. How many of us have called an organization to get information only to be put on hold and transferred repeatedly, causing us to re-tell our story over and over again? Maybe it was the lack of signs outside to direct us to the right place. These experiences are “moments of truth”: moments that cumulatively create our opinion of an organization. The key to examining the moments of truth in your organization is first to recognize them and then work to eliminate the negative ones so that you create mostly positive moments of truth for your volunteers. This Training Design provides strategies for doing this.

 

Good, skilled people in the field of volunteer management are often unsuccessful because they function reactively in programs where there is little or no true commitment, understanding or support for developing and sustaining a healthy, cutting-edge volunteer program. Individuals leading volunteer programs must not only be excellent technicians but also be able to proactively influence individuals and systems to work effectively with volunteers. Betty Stallings takes you step-by-step through the process of developing your own persuasion strategy.

 

e-Volunteerism enjoys making discoveries. Periodically we find material that was produced by an organization originally for in-house purposes only, but which is of such quality, uniqueness, or interest to warrant sharing more broadly. We will seek permission to reprint these "Tools You Can Use" to spark the creativity of our readers to adapt great ideas pioneered elsewhere.

In this issue, we present a notable tool for assessing how an organization ranks when it comes to diversity. This "Diversity Continuum" was developed last year by the Planned Parenthood Federation of America, whom we thank for permission to publish excerpts. First, we applaud PPFA for integrating standards for volunteer diversity alongside the same standards for employee diversity! Second, we think this grid does an outstanding job of delineating different levels of diversity.